AI delegation tool for managers and team leaders
Workload too heavy? Hand some of it over
Type your list. The AI coach sorts it into four piles, then writes the brief for each task you hand over, in about five minutes. Sorting and 3 briefs a month cost nothing, then 1 BOM Credit a brief. You have the last word on every line.
Keep it safe: write roles, not names, and leave out health, pay and customer details. The AI coach only reads the task names. Check your workplace allows AI for this.
Sorting is free. 3 briefs a month are free. No sign-up.
Sorted by the AI coach. Your judgement counts, so move anything it got wrong.
From your coach
Only you can do it
Nothing here.
Your own list. Put these in your diary first: they’re the work only you can do.
Someone on your team could do it
Nothing here yet. If someone could take a task, move it in.
Pick one task and press Hand this over. Start with the one that would free the most time.
Drafting, summarising, formatting
Nothing here.
Still on your to-do, just quicker. AI writes the first draft from your rough notes; keep names and customer details out, add them yourself, and check it before it goes. Use the AI tool your workplace allows.
Nobody will miss it
Nothing here.
Before you drop it, ask who uses it. If nobody does, stop it for a fortnight and see if anyone notices.
Your plan
Come back next week: ·
Saved on this device only, so you can come back to it.
Handing over
Written by the AI coach from the task, the role and their experience
Tap any line to change it. Say it in your own words when you hand it over.
Names you add here stay on your screen. The AI coach never sees them.
What the task is
Why it matters
What done looks like
When we’ll check in
Questions and notes
Know where you stand, and what to do next.
Scan for free quizzes, tools and the next step.
From your coach
Send it, save it or print it first. The brief stays with the task either way, so you can come back to it.
Help it land
Opening lines worded for how they like to hear things. 1 BOM Credit.
Not sure which one they are? Think about how they’d take the Personality Colour Quiz, or take it yourself first. It’s free.
Practise saying it in the Practice Room → First go free.
Written by AI from the task name and your two answers. It isn’t HR or legal advice. You know the task and the person, so check every line and say it your way.
This step is 1 BOM Credit
25 briefs or sets of opening lines. Credits also work on every other tool on the site and last a year.
Get 25 credits for £7Other packs
10 BOM Credits10 briefs£3 50 BOM Credits50 briefs£12 100 BOM CreditsOne code for your whole team£20Your code arrives by email straight after you pay. Changed your mind? Full refund within 14 days, as long as none of your credits have been used. What credits cover. A problem with a code? Email [email protected].
BOM Delegator from Best Of Motivation is an AI delegation tool for managers, supervisors and team leaders. Type the tasks on your list and the AI coach sorts each one into four piles: keep, hand over, drop, or let AI do it. Pick a task to hand over, say who it’s going to, how experienced they are and for how long, and it writes a short handover brief: what the task is, why it matters, what done looks like and when you’ll check in. Send it by WhatsApp, Teams or email, or save it. Tasks for AI come with a ready prompt to copy. The sort and 3 briefs a month are free, with no sign-up. More briefs and the opening lines for the conversation are 1 BOM Credit each (25 credits cost £7). Names and private details stay with you.
Why is delegating so hard for new managers?
Because most of us were promoted for being good at the job, and nobody showed us how to stop doing it. So we keep doing the old work, because it’s quicker than explaining it, and the new work waits. It shows: in Gallup’s 2026 State of the Global Workplace report, only 22% of managers were engaged at work in 2025, down from 31% in 2022. And in Microsoft’s 2025 Work Trend Index, 80% of workers said they lack the time or energy to do their work.
What helps is deciding, task by task, what only you can do, and handing the rest over well.
How do I know what to delegate?
Ask one question of every task: does this need me? If it needs your authority, your judgement or your confidentiality, keep it. Pay, hiring, 1-on-1s, absence and discipline stay with you. If it’s repeatable and someone could learn it, hand it over. If nobody would notice it stopping, drop it. If it’s mostly drafting words, let AI write the first version and you check it.
That’s the four piles in this tool. They’re a common way to sort a busy week, close to the old “do, delegate, defer, delete” idea, with AI added as a pile of its own.
How do you hand over a task well?
- Say what the task is. In plain words, with what it covers.
- Say why it matters. Who relies on it, and what happens if it slips.
- Say what done looks like. The standard, the deadline, where it goes, and what they can decide on their own.
- Say when you’ll check in. Do the first one together if it’s new to them. Step back once they know it.
Then stay answerable for it. Handing a task over isn’t handing the blame over.
Can AI help me delegate?
Yes, with the drafting. In a June 2026 survey of over 1,000 UK managers, 7 in 10 already use AI tools at work, and 70% see some productivity gains, but only 5% call those gains transformational (CMI, 2026). So it helps most with the right tasks. AI is good at a first draft of an email, a summary of notes or a tidy layout. It isn’t good at knowing your team. So it drafts from your rough notes, and you add the names and details and check it before it goes. For each task in the Let AI do it pile, this tool gives you a ready prompt to copy. Use only the AI tool your workplace allows.
Sources: Gallup, State of the Global Workplace: 2026 Report (263,810 people, 2025 data). CMI, Artificial Intelligence; Real Leadership, June 2026 (over 1,000 UK managers). Microsoft Work Trend Index, April 2025 (31,000 workers in 31 countries).
Questions managers ask
What should a new manager delegate first?
The routine work from your old job. It’s the work you know best, so it’s the easiest to explain, and it’s the work that’s stopping you doing the new one. A weekly rota, a stock order or a regular report are good first handovers.
How is this different from the Eisenhower matrix?
The Eisenhower matrix, or priority matrix, sorts tasks by urgent and important. This tool sorts them by who should do them: only you, someone on your team, nobody, or AI with you checking it. Then it helps with the part a matrix leaves out, handing the task over well.
What if my whole team is already stretched?
Then handing work down only moves the overload, and it tends to come back. Every brief asks the person to say if the task pushes something else out, so you can agree what comes off their list. If there’s no room anywhere, talk to your own manager about what the team can carry. The plan you save here is a good place to start that conversation.
What if they say no, or look worried?
Ask what would make it easier. Most worry is about getting it wrong in front of you, so say when you’ll check in and that nothing changes overnight. If you pick their colour, the brief is worded for them, and you can add opening lines for the conversation.
Isn’t it quicker to do it myself?
This week, often yes. A task you hand over well usually costs you one conversation and a few check-ins, and after that it’s off your list.
How much does BOM Delegator cost?
The sort and 3 briefs a month are free, with no sign-up. Each brief after that, and each set of opening lines, is 1 BOM Credit. 25 credits cost £7 and work on every other tool on the site. A Practice Room conversation is free the first time, then 1 BOM Credit.
Can I save my list and come back to it?
Yes. Your list and sort are saved on your device, and every brief stays with its task. Email your plan to yourself or save it as a PDF to look back at who has what. If you have a free Best Of Motivation account, you can save your plan and each brief to it too, and open them on any device. You can also add a weekly reminder to your calendar, or add the page to your phone’s home screen.
What does the AI coach see?
Only the task names you type, and for a brief, the role, how experienced they are, how long it’s for and their colour if you pick one. Names, health, pay and customer details stay with you. The page checks for them before anything is sent. If you speak your list, your browser turns your voice into text; only the text comes to the AI coach.